The Email Review authoring feature allows contributors to share pages with non-contributors. Through Email Review, you can email a page, both current and pending, to individual CommonSpot users, groups of users, or specified email lists as an html attachment.
Access Email Review through Actions – Send Review via Email.
You can choose the email recipients and the version of the page to send. Email review can also be sent to other contributors whose role is approver but are not set up as an approver or the approval/workflow feature is not enabled.
Note: In the attached file, the page renders as it appeared when the email was sent.
Email Recipients: Click the Choose button to select users or groups. The Select User(s)/Group(s)
dialog displays for selecting users. Identify one or more CommonSpot users to send email to. CommonSpot adds each user chosen to the recipient list, using the email address registered in the user’s CommonSpot user profile.
Additional Email Addresses: The Additional Addresses field allows you to enter one or more specific email address to send the email to. Separate each email address with a comma. CommonSpot adds each address to the recipient list of the email.
Page Version: The Page Version field allows you to select which version of the page you wish to email. “Current Version” will send the page as it is published, “Current Version with only my pending changes” will send the page as it would look with only your pending changes published, and “Current Version with all pending changes” will send the page as it would look with all pending changes published. Checking the “Include Visual Difference file” checkbox will also include a visual difference of the page, so the email recipients can see what content was added or deleted from the page.
Subject: The Subject field allows you to enter the subject for your the email. This subject will be set to different defaults, depending on what version of the page you are sending.
Message: The Message field allows you to enter the message for the email you're sending. This message will be set to different defaults, depending on what version of the page you're sending.
When the proper recipients, subject, and message values have been set, click Save to send the email. The Email Review dialog will process briefly and then display the list of recipients of the email. Click ‘Done’ to close the dialog.
Related Links
You can download PDF versions of the Content Contributor's, Administrator's, and Elements Reference documents from the support section of paperthin.com (requires login).
For technical support:
The following guides are available locally on your CommonSpot Server: